Executive Assistant to the CEO
 
  • Type: Full-Time
  • Location: New York, NY
  • Department: Sales

Rakuten Loyalty is one of the fastest growing technology companies in Boston. We are the inventors of the world’s most innovative rewards acceleration platform – servicing the largest loyalty programs around the world. We develop technology that gives loyalty program members the opportunity to earn rewards for their every day online activity – opening up explosive new revenue opportunities for our clients – and giving their members the opportunity to earn the rewards they love anywhere, anytime. Selected by Forbes as the 7th most Innovative Company in the world – Rakuten is focused on rapidly expanding its services to new markets around the globe – Rakuten Loyalty is at the forefront of this effort. Rakuten Loyalty received numerous awards last year – including Best Places to Work, the Best and Brightest Award for our Employees and the Most Innovative Small Company of the Year – as well as having our CEO win the distinguished Innovative All Star award given by the Boston Business Journal and Mass High Tech. We have created a wonderful environment that supports free thought, open communication, the celebration of innovation, and a dedication to moving quickly. Entrepreneurialism is in our blood – and we expect everyone who joins our team to exhibit an attitude that says that no mountain is too high, no problem unsolvable – because with great ambition, ideas, and technology – anything is possible.

Job Description
 

Our Executive Assistant to the CEO will support our Chief Executive Officer, who also serves as a Global Executive Officer of Rakuten.   She/he will have insight into the strategic decision making that propels our business forward and learn from a hands-on, fast-paced & demanding corporate culture.

Responsibilities:

  • Act as a Gatekeeper to the CEO
  • Provide CEO with Daily Updates & Status Reports
  • Manage Tasks & Follow Up Items
  • Arrange Meetings & Prepare Agendas
  • Reserve & Setup Facilities & Take Meeting Minutes
  • Distribute Action Items & Track Progress
  • Greet Visitors
  • Prepare PowerPoint Presentations
  • Manage Ad Hoc Projects
  • Manage CEO’s Calendar & Communications
  • Prepare Expense Reports  
  • Manage Complex International & Domestic Travel Arrangements
  • Facilitate Local & Global Company Meetings
Qualifications
 
Required:
  • 5-10+ Years of Experience as an Executive Assistant
  • Bachelor’s Degree
  • Superior Judgment & Professionalism
  • Proficiency in Microsoft Word, PowerPoint, Excel & Outlook
  • Ability to Prioritize & Multi-task
  • A Commitment to Proactive Follow-Up
  • Excellent Oral & Written Communication Skills
  • Extraordinary Attention to Detail
  • Expert Organizational Skills
  • Diplomatic Approach to Problem-Solving
  • Ability to Excel in a Fast-Paced, High-Productivity Environment with Tight Deadlines
Preferred:
  • Experience using WebEx & Video Conferencing Equipment